More and more people are starting to work remotely, so some companies are forgoing the traditional office setup and turning to hot desking. This trend arose around the ‘90s with employees taking whatever desk was available instead of having just one cubicle assigned to them. Nowadays, workstations have multiple people occupying them at different times on a first-come, first-serve basis. This is how some companies, especially consultancies, sales groups and some global corporations with frequent visitors, accommodate today’s more flexible and fluid work environment.

We are seeing three developments that may have driven this change. First is technology. Employees are no longer confined to the four corners of their cubicle because everything is now accessible. There is network connectivity everywhere so people are able to work anywhere, anytime. Second is flexibility. The Fair Work Act 2009  provides workers the right to request a change their hours and location. Third is real estate risks and growing expenses. Leases are long and expensive so some companies are turning to smaller and more flexible corporate environments for their workers.

But how can businesses optimise their office space to meet the space-sharing needs of their employees?

Selecting the Right Furniture

1. Seating

A hot desk office can include different configurations so you do not have to settle for a space with a bland design. You can place your employees into coloured groups so they are easily identified per department. This way, you still have an organised setup even without permanent assigned seating.

Include a modular desk with low partitions so your employees get to enjoy some privacy. They are constantly moving around so you can opt for pieces with power outlets so they do not have to worry about running out of battery. A variety of furniture, including desks, sofas and chairs, are now available with power outlets. You can also put in some adjustable height desks and chairs so your workers will have the option to sit or stand during work. For larger groups that require a more collaborative space, you can choose long conference or café tables.

2. Storage

Since your employees will no longer have a space to store their personal items, it is important to provide them with a secure place for their valuables. By not having to worry about the safety of their belongings, they will be able to become more effective and efficient in their work. You can provide lockers, bookshelves, cubbies or cabinets. You can also include closets and coat racks.

3. Lounging

Having a common area where employees can enjoy casual discussions or hold brainstorming sessions will help them progress in a limited space. Lounge seats, high-top tables and bar seating are ideal furniture for an informal environment where they can converse and collaborate. There will no longer be a need for large conference rooms because your workers will have access to your space’s amenities.

Hot desking has its drawbacks such as causing employees to miss their preferred space and be distracted. However, this process has proven to be beneficial to companies that invite mobility, flexibility and the cutting of overhead costs to their business. If you are considering hot desking for your new office, Topaz Furniture provides commercial fitout and office furniture to small organisations and large government departments in Australia. Learn more about our products by visiting our website at www.topazfurniture.com.au.